CSSA/PMI Y2000 SIG WG2 Work Group Two - Desktop COTS Solutions Minutes of Meeting held on Wednesday 25 February 1998 at CSIR Pretoria. Chairman: RT Secretary: CA Apologies: LF, GV Present: RT, CA, PG, DB, GB, ER, AP AGENDA 1. Previous minutes read and accepted. MATTERS ARISING FROM MINUTES 4.2 All members to register on SIGWG2 list. Minutes and Work Assignments will be transmitted via the list from now on.Anonymity and Privacy cannot be achieved unless this is done. 5. ISO8601 recommended practice to Government 5.2 Year 2000 Decision Support Centre - Section 21 company Communications Park cnr Duncan & Park Streets Pretoria 5.3 Report Back by ER For your information. As discussed, here is the bullet point list of what was discussed at AP and my meeting with Mohamed Madhi (CEO: National Y2K Decision Support Centre). Will provide his e-mail address and telephone numbers when I get these. This is what they aim to do (forgive the brevity): 6 wkly "state of the nation" report to Dep Pres, MinComm Alerts Advice on action, orders create board, co-opt from industry co-ord across all sectors of economy Info dissemination Info paks on solutions & resolutions - toll free number - use munic as place of info dissemintaion Licencing & certification arm - defn of compliance - apr98 start certificatom - certifying solution providers Policy formulation leg - impact on business - recommendations to govt Nat'l operations room (war room) - risk mgt - power, comms, etc state of readiness - Readiness index Press launch in Mar98 (TMbeki) - media awareness campaign Estim curr 30% staff shortage Y2kCentre - to develop competencies - centre must be handed over to govt at end - need a competent sponsor to absorb the centre - create a foundation to build upon Make avail: - inventory of resources avail 5.4 Meeting agreed that it is vital to cooperate with Y2kNDSC. 5.4.1 It was suggested that future WG2 meetings should be held at Y2kNDSC premises and that they be encouraged to become WG2 members. (The CSIR members were thanked for use of their venue - no slur intended) ER to follow up. 6.2 Elmar to provide document for signature at next meeting 7 Letter of accreditation Distributed in meeting. 8 List of Top Products Consolidated list now on web page as "cots.txt" NEW ISSUES 10.5 Use of Tools 10.5.8 Group discussed Tools currently used 10.5.8.1 RT discussed need for Tool to Implement Y2k strategy 10.5.8.2 Difficulty in motivating more than one Inventory Tool. The requirements for optimum choice of Inventory Tools needs to be defined. 10.5.8.2 AP noted that Netcensus was approved by US Gov. 10.5.8.3 Bindview and Managewise were mentioned. 10.5.8.4 CA mentioned that code scanner tools such as Datefind were becoming available 10.5.9 Group will create a list of criteria for Tool suitability and use. 10.5.10 Members to supply CA with a list of Tools they use, why they were chosen, what their strengths and weaknesses are, the environment in which they operate, and a rating of utility (A-good B-fair C-poor) 10.6 Wordperfect 8 Documents that were submitted could not be read. Documents submitted to Secretariat must be (in descending order of preference) HTML Word 6 ASCII Text (MS DOS text with layout) Excel 5 10.7 Requirements for Membership 10.7.1 New members must sign Non-disclosure 10.7.2 Members are required to actively participate in activities and provide feedback. 10.7.3 If members are not contributing or participating they will be asked to leave the group. 10.7.4 GV has withdrawn to non-active status. Meeting agreed that he continue to receive minutes and working documents. 10.8 It was suggested that the Y2kNDSC would be a good place to publish the WG2 results when complete. GENERAL 11.7 CA announced the "Y2k CORPORATE STATEMENT" campaign. THE Y2K CORPORATE STATEMENT "By 1998-07-01 (1 July 1998) this organisation will adopt the full ISO8601 YYYY-MM-DD date format for all correspondence and reporting". 11.7.1 Meeting agreed to adopt the "Y2k Corporate Statement" internally with immediate effect and support recommendations to Y2kNDSC and SIG. 11.7.2 The Following Corporate Statement will be placed on website. "With immediate effect, this organisation will use the full ISO8601 YYYY-MM-DD form date in all correspondence and reporting" 11.8 GB advised that NIST 2000.exe had been found to give erroneous answers on certain machines, but the manual checklist had produced correct results. GB and BL to advise and feedback to NIST. 11.9 GB advised that "Criteria" must include errors discovered in ANSI C library precluding use after 2010-01-01. GB to follow up and report on where this library is used. ACTIONS ARISING 1 ER To supply Y2kNDSC email address and telephone numbers 2 ER Check on venue with Y2kNDSC 3 ER Suggest "CORPORATE STATEMENT" to Y2kNDSC and SIG 4 ER Final Non-Disclosure form for signing at next meeting 5 CA Accreditation letter onto webpage 6 All Suggestions on Criteria in selecting Tools 7 All List to CA of Tools Used (per 10.5.10) 8 DB Resend Quality checklist to CA 9 CA Corporate stement to website 10 GB,BL Followup on NIST 2000.exe 11 GB Followup on ANSI c Library 12 All register on sigwg2 list 13 All Evaluate IEEE 2000.2 for next meeting 14 AP confirm venue 15 RT Agenda for next meeting NEXT MEETING 11 March 1998 15:00 Venue (to be confirmed)